Executive Assistance
Executive Assistants
Your right hand, keeping your day clean, communications handled, and details closed.
- Inbox + Calendar Control
- Meetings, Travel, Follow-ups: Done
- Personal + Business Coordination
Services
Choose your support track. Stay in strategy.
Timeplanr matches you with senior operators who protect your time and drive execution, fast.
No commitment here. Use this page to pick the track that fits, then book your intro call.
Ops & Project Management
Operations & Project Managers
Structure & execution, turning priorities into shipped work with clear owners and timelines.
- Roadmaps, Scope, Deadlines
- Systems in Notion / Jira / ClickUp
- Weekly Reporting and Accountability
Questions
Answers to common questions about working with Timeplanr.
If you don’t see your question here, you can always reach out and we’ll walk you through whether an executive assistant, a project manager, or both are the right move.
How does the process work from first call to starting? →
First, we book a short intro call to understand your work, priorities, and where you’re feeling the most friction. From there:
- We recommend whether you need an executive assistant, a project manager, or a mix of both.
- We present a small shortlist of profiles that match your needs and work style.
- You meet them, choose the best fit, and we define the first 30–60 days of work together.
Most founders are fully onboarded and moving within 7–10 days.
What’s the difference between an executive assistant and a project manager? →
Your executive assistant protects your time and mental bandwidth — owning your inbox, calendar, travel, and follow-through across work and life.
Your project manager owns execution — turning ideas into plans, managing timelines, aligning teams, and making sure projects actually ship.
Many founders start with one role and add the other once the first layer is working smoothly.
What tools do your assistants and managers work in? →
We adapt to your stack instead of forcing a new one on you. Common tools include:
- Notion, Asana, ClickUp, Monday, Trello for work management and documentation.
- Google Workspace, Slack, Zoom, WhatsApp for communication.
- Zapier, Make, and other automation tools when we’re designing systems.
Is there a long-term commitment or minimum contract? →
We don’t lock you into long-term contracts. Most founders start with a monthly engagement, and we review together as your needs grow or change.
If something isn’t working, we adjust the scope, change the setup, or pause — transparency comes first.
How many hours per month should I start with? →
It depends on how much you want to offload and how many projects are live. As a rule of thumb:
- Executive assistants: many founders start around 20–40 hours / week.
- Project managers: complex initiatives often start around 30+ hours / week.
On your intro call we’ll map your workload and recommend a realistic starting point so you’re not over- or under-scoping.
What does a typical week look like working with Timeplanr? →
Most founders have a short standing sync each week, and then communicate async in Slack, email, or their task system. Behind the scenes, your assistant or manager is:
- Clearing your inbox and calendar clutter.
- Updating projects, boards, and documentation.
- Following up with teams, contractors, and partners.
- Sending you short, structured updates so you always know what’s happening.